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Position Title:
Executive Assistant


Reports to:

Country/Business Unit:



  • Assist the Stakeholders with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
  • Communicate with the general staff on the Stakeholders’ behalf and coordinate logistics with high-level meetings both internally and externally.
  • Coordinate meetings and strategic activities with the SLT, The Management Team (TMG), and members of PRB staff
  • Communicate directly and on behalf of Stakeholders with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed
  • Conduct research on prospective corporate and foundation donors to identify and evaluate current needs and assemble materials needed for the proposals
  • Draft reports, letters of solicitation, proposals; prepare and coordinate oral and written communication with donors and prospects
  • Support Stakeholders in their external commitments related to Smart Logistics, including service on external boards, committees and other groups
  • Process Stakeholders memberships with other organizations
  • Administratively support stakeholders (recruiting support, documents formatting, surveys set up and other administrative tasks), draft emails and other Smart Logistics correspondence as directed
  • Serve as the stakeholder’s administrative liaison to activities, which include;
    • processing administrative requests; and
    • compiling, assembling, and distributing research and
    • coordinating with third-party Suppliers and affiliated Companies.
  • Coordinate Executive, Finance, Governance & Nominating, and Audit Committee meetings
    • Maintain confidential files and contact information;
    • Coordinate meetings, conferences, and committees both on and off-site to support the stakeholder’s agenda
  • The position reports to the stakeholders and works strictly and exclusively with stakeholder
  • Works directly with the Board Executive and Finance Committees if required
  • Works directly with senior-level staff and HR both internally and externally if required

Minimum Qualifications:

Required Education:

  • Bachelor’s degree or equivalent experience with social sciences background and an interest in national and global issues
  • Google AdWords certification is a plus

Required Experience:

  • 4 to 8 years providing support for upper-level management in a related organization (i.e., marketing and research, social media, supply chain logistics, advertising exposure)
  • Previous experience working with development and fundraising programs to increase donor contributions and funding sources

Key Competencies:        

  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Answer customer support inquiries via chat, email, and telephone;
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors
  • Proficiency in Windows, including MS Word, EXCEL and PowerPoint; fund-raising data management systems knowledge helpful
  • Ability to learn new software
  • Ability to conduct research and present data in a succinct and well-written manner
  • Ability to work independently and with professional discretion
  • Excellent writing, editing, grammatical, organizational, and research skills
  • Ability to work with a broad range of people
  • Knowledge of other languages and international customs is an asset; Sound knowledge in verbal and written English skills is mandatory

Additional Details:

  • Location: Boni, Mandaluyong
  • Shift: Day-Shift
  • Salary: 20k to 40k Monthly Salary

Please send your resume to

Contact us: (02) 3491 – 7325

Or visit us in one of our Offices:

Ortigas Branch: 11/F Wynsum Corporate Plaza, #22 F. Ortigas Jr. Road Ortigas Center, Pasig City Philippines

Mandaluyong Branch: 20th Flr Robinsons Cybergate 3, Pioneer St., Mandaluyong

BGC Branch: Unit 1504 Ecotower Building, 32nd Street corner 9th Avenue Bonifacio Global City, Taguig City Philippines

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