When was the last time you went on vacation? As per Murphy’s Law, “whatever can go wrong, will go wrong”. The thought of errors happening to your business while you are away can make you very anxious. To this end, most small business owners deal with vacation anxiety by not taking a vacation at all.
It does not have to be this daunting, however. It is entirely possible to take a few days off without worrying about the business going down the drain in the three days you went on a cruise. You just have to implement these good practices to get some peace of mind.
Like with any venture, it is highly recommended you plan your vacation accordingly. This will help ensure a smooth transition as you unplug from work for a while in order to unwind. It typically recommended planning at least a month ahead in order to account for the most unexpected scenario.
Brief staff on how to contact you if something unexpected occurs. Also, inform clients about your vacation plans and how long you’ll be gone. Assure them that work will still continue even when you’re away. Upon your return, allow a couple of days for you to get back in the swing of things before tackling heavier workloads. And never schedule your vacations alongside important milestones like the launch of a new website. These periods tend to be very volatile, with the chance of unexpected errors occurring rather high. Play around your slow periods in order to reduce stress and make the most of your break.
Prepare Your Staff
Orienting your staff on the right decisions to take in the events of crisis can go a long way in soothing your fears. Have them take over your role a few days before you leave and observe. You can also present them with a potential situation and ask them how they would respond in that scenario. They may surprise you with the solutions they come up with.
In any case, the important thing is to delegate and to do it properly. Leave your most important positions to your most trusted members, be it your more experienced employee or your business partner. Staff must be properly trained to cover for other roles including yours, if necessary. Make it clear how much authority is given to the person you leave in charge.
Know What Tools Are Out There
Google Hangouts is a great tool for live-video chats if the need for face-to-face communication arises. Web-based collaboration tools like Asana can also help you track how your business is doing even when you are miles away.
Of course, you have to set boundaries within yourself as well. There’s no sense in going out to the Outbacks with your eyes glued on the screen all day. Assign a specific time for answering emails and checking up on the business. It also helps your team so that they do not have to wonder if it is the right time to call you.
Even with small businesses, there is generally a lot of things going on in the background. Managing inventory, keeping an eye out for prospective clients–all these take up a significant amount of time. Which is why outsourcing these processes is a popular option for many businesses. Outsourcing with a trusted provider can go a long way in calming vacation anxiety by ensuring that routine tasks within the business march on even when the boss is away.
Agents working in outsourcing companies are already equipped with the right skills and expertise to handle these tasks and therefore, requires very little training in order to get started.
Interested in learning more about this option? Contact us now and let us ease your worries.